Minutes 21 July 2023

SPECIAL MEETING OF THEREDDITCH TOWNS DEAL BOARD – 21^st JULY 2023, 1.00 PM

Notes of the Meeting

Present: Kevin Dicks (interim Chair), Cllr Matt Dormer, Simon Geraghty, Peter Carpenter, Ostap Paparega, David Mitchell, Anne-Marie Harley, Pete Sugg, Joshua Godfrey, Muj Rahman, Adrian Field, Ian Smith, Claire Green

In attendance Susan Tasker (notes)

Apologies: Claire Felton, Ruth Bamford, Annette Daly, Jane Doyle, Gary Woodman

Number	Item	Who
1.	DECLARATION OF INTERESTS None were declared. Claire G/Claire F/Peter to look at formalising this process.
2.	CHAIR/VICE CHAIR Agreed recruitment drive to seek Chair/Vice Chair. Consider/elect at the next meeting.	Ostap/Shane/ Clayton & Next Agenda
3.	NOTES OF PREVIOUS MEETING Agreed as a true record. Matters arising: Project Update – Ostap provided an update. Peter and Simon would chase up Rachel Hill re railway. Matt urged everyone to engage on railway quarter consultation that remains open. Stage 3 drawings signed up. Discussed Muj’s work and agreed to tie together what can be done to provide added value; including Mary (conservation officer).	Peter/Simon All Muj/Ruth
4.	PROGRESS UPDATE Outcome of the Worcestershire County Council Cabinet on the Library Consultation Kevin advised as already communicated it was great news that the County Council have approved the move/changes to the library. Simon outlined the decision made and there is a technical 5 day call in but hoped it wouldn’t be delayed as there had already been call ins/challenge from other party up to 3 months; whilst there is a risk he is confident all due process has followed to avoid this. Kevin said he felt it is appropriate for this Board to make a statement as to the decision. Anne-Marie will draft something including comments from Adrian/David (so impact on Kingfisher centre/businesses), Pete from community aspect. Named people to send it to AMD by Tuesday.
5.	UPDATE AND RECOMMENDATIONS ON THE TOWNS FUND DEEP DIVE – REPORT TOWNS BOARD GOVERNANCE REVIEW Attachments with agenda included: 3 Protocol for Appointments to Outside Bodies 5a Risk Management Framework 9a Corporate Anti-Bribery Policy 9b Whistleblowing Policy 9c Anti Fraud and Corruption Policy 10a Members Code of Conduct on Gifts and Hospitality RBC Contract Procedure Rules Peter updated on discussions with DLUC. It is them that have raised the ‘declarations of interests’ as a process as mentioned at 1 above. Need to review above documents on annual process. Peter will send out a pro-forma to everyone to satisfy requirements. Ian said in terms of extensions, Ministers want to see work delivered. They are currently looking at extensions to future highways process. So they will keep the pressure on and they are unlikely to agree an extension when so close to the hard deadline.	Peter
6.	ANY OTHER BUSINESS Peter said Ostap will need to send the quarterly report to Kevin as interim Chair for signing off.
7.	DATE OF NEXT MEETING 24^th August – hold at Town Hall for visit around the NHS part of building.